5 Biggest Trends Shaping Sport's Economic Impact for 2025
The sports industry is poised for significant economic growth and transformation in 2025. Here are the five biggest trends shaping sports economic development and impact reporting:
1. Surge in Sports Market Value
The global sports market is experiencing remarkable growth, projected to reach $507.69 billion in 2025, up from $477.8 billion in 2024. This represents a compound annual growth rate (CAGR) of 6.3%. The expansion is driven by factors such as strong economic growth in emerging markets, rapid urbanization, and high spending on sponsorships.
2. Increased Investment in Sports Infrastructure
2025 is seeing a significant uptick in sports infrastructure development. Over 300 global sports stadiums have begun renovations or new builds, with nearly 50% of these projects taking place across North America and Europe. This trend is not only enhancing fan experiences but also driving substantial economic returns for communities and investors alike.
3. Rise of Women's Sports as an Economic Powerhouse
Women's sports are experiencing unprecedented growth, with revenue projections surpassing $1 billion globally in 2024. This trend is expected to accelerate in 2025, driven by increasing media visibility, sponsorship investments, and grassroots participation. The economic impact of women's sports is becoming a significant factor in overall sports industry growth.
4. Diversification of Revenue Streams
Sports organizations are increasingly focusing on diversifying their revenue streams in 2025. This includes the expansion of digital offerings, retail media integration, and innovative sponsorship models. The blending of e-commerce and fan engagement is creating new opportunities for economic growth and fan monetization.
5. Advanced Economic Impact Reporting Tools
As the sports industry grows more complex, there's an increasing demand for sophisticated economic impact reporting tools. Organizations like Sport Tourism Canada are developing predictive tools to help event organizers estimate the economic impact of hosting specific sports events in particular locations. These advanced analytics are becoming crucial for justifying investments and securing funding for sports initiatives.
Conclusion
2025 is shaping up to be a transformative year for sports economic development. From the overall market growth to the rise of women's sports and innovative infrastructure investments, the industry is evolving rapidly. As these trends continue to unfold, they will undoubtedly create new opportunities for economic growth and community development through sports.
5 Biggest Trends in Youth Sports for 2025
The youth sports industry is undergoing significant changes, with 2025 poised to be a pivotal year that will redefine how young athletes engage with their favorite sports.
This evolution is driven by a variety of factors, including advancements in technology, a growing focus on mental well-being, and increased efforts toward inclusivity.
As we look ahead, several key trends are emerging that will shape the experiences of young athletes and influence the broader community involved in youth sports. Here are five major trends to watch for in 2025:
1. Rise of AI-Powered Training and Analytics
Artificial Intelligence is revolutionizing youth sports training and performance analysis.
In 2025, we're seeing AI tools that offer personalized training programs, real-time skill assessments, and performance analytics previously available only to professional athletes. These technologies are helping young athletes optimize their training, track progress, and even prevent injuries through advanced biometric monitoring.
2. Volleyball's Explosive Growth
Volleyball is experiencing unprecedented popularity in 2025. i9 Sports recorded a 33% increase in volleyball registrations compared to 2023, with almost 13,000 additional children participating. The sport has gained significant visibility through media coverage and major investments, such as League One Volleyball (LOVB) securing $100 million in funding. It's particularly appealing to pre-teens and teens looking to start sports later in childhood.
3. Emphasis on Diverse and Emerging Sports
Traditional sports are making room for new contenders.
Flag football, supported by organizations like the NFL, is gaining traction as a safer alternative to tackle football. Pickleball has seen a dramatic rise, with over 1 million under-18 players joining the sport from 2022 to 2023. These emerging sports are reshaping the youth sports landscape, offering new opportunities for engagement and competition.
4. Focus on Girls' Sports Participation
The "Caitlin Clark Effect" is in full swing in 2025, inspiring a surge in girls' sports participation.
The gap between boys' and girls' participation rates has narrowed significantly, with girls' involvement in sports increasing while boys' participation has seen a decline. This trend is driving more investment and attention to girls' sports programs across various sports and activities.
5. Technology-Driven Sports Management
Youth sports organizations are leveraging technology to streamline operations.
AI-powered tools are revolutionizing scheduling, registration, and communication processes. Platforms like TeamLinkt's AI assistant are making youth sports management more efficient, allowing organizations to focus more on athlete development and less on administrative tasks.
5 Biggest Trends in Sports Tourism for 2025
The sports tourism landscape is set for remarkable growth and transformation in 2025.
Here are the five biggest trends driving the industry:
1. Surge in Sports Tourism Market
The global sports tourism market is experiencing explosive growth, projected to reach USD 1.8 trillion by 2030. The market is estimated to grow at a remarkable CAGR of 12.9%, with increasing sporting events and technological innovations driving this expansion.
2. Rise of Youth and Amateur Sports Travel
Hilton reports a significant surge in sports travel, particularly in youth and amateur sports segments.
From 2019 to 2024, Hilton's Sport Sales revenue tripled, with 80% driven by youth and amateur sports. This trend indicates a growing market for family and youth sports tourism.
3. Athletic Adventures and Experiential Travel
Hospitality company Accor predicts "athletic adventures" as a major trend, with 18% of travelers planning sports-related trips.
Enthusiasts are increasingly combining recreational sports with travel, participating in marathons, triathlons, and other competitive events worldwide.
4. Technology-Driven Sports Tourism
The sports tourism market is being transformed by technological advancements.
AI integration, virtual reality, and digital transformation are becoming key drivers. Innovations include AI-powered wearable devices, AR and VR experiences, and enhanced tracking technologies for athletes and fans.
New immersive sports bars like COSM have combined the excitement of live sports with state-of-the-art tech to become one of the leading innovations in sports tech in the last decade.
5. Sustainable and Eco-Friendly Sports Tourism
Sustainability is taking center stage in 2025, with travelers prioritizing eco-friendly stadiums, carbon-neutral events, and green travel options. Sports tourism is increasingly focusing on environmental consciousness, with travelers seeking sustainable experiences and supporting local communities.
These trends highlight the dynamic and evolving nature of sports tourism in 2025, offering exciting opportunities for travelers, sports enthusiasts, and industry professionals alike.
Exciting Team Announcement!
We are thrilled to announce that Stephanie LaStella is joining our team as our new Senior Operations Manager!
Stephanie brings with her a wealth of knowledge and experience from her impressive tenure in the hospitality industry, most recently serving as the Director of Sales at Hampton Inn Farmingville. In this role, she was responsible for overseeing administrative communication with corporate clients, fostering loyalty, and building long-lasting professional relationships. Her ability to generate new business, manage group accounts, and strategically network within the local community has driven significant growth for her team and organization.
Before her role at Hampton Inn, Stephanie held a variety of positions that have shaped her exceptional skill set. As Sales Manager at Holiday Inn Express Hauppauge, she consistently drove revenue growth by prospecting new corporate and social group business, while also representing the hotel at local trade shows and managing numerous high-value corporate accounts.
As part of Book Your Block's expansion, Stephanie will first manage the Long Island market before helping with transitions into other national markets. Her key tasks include building client relationships, growing the company's presence in Long Island hotels, and engaging with event operators to highlight Book Your Block's technology and services.
Here’s what Stephanie had to say about joining our team:
“With 12 years in the hotel industry, I’ve had the opportunity to work with many companies, but Book Your Block has always stood out. I’m excited to bring my hospitality expertise to a company that values strong, lasting client relationships, and I look forward to contributing to its continued growth.”
What sets Stephanie apart is not only her expertise in sales and operations, but also her genuine passion for creating exceptional experiences for guests and customers alike. She is a results-oriented leader who is highly dedicated to operational excellence, and we are confident that her talents will be a major asset to our team as we continue to grow and innovate.
And from our CEO, Mark Shearer:
"We’re thrilled to welcome Stephanie to the Book Your Block family. Her passion and expertise align perfectly with our mission to deliver exceptional service and innovative solutions for our clients. We’re confident she will make an immediate impact as we continue to grow and redefine excellence in the hospitality and events industry."
Please join us in welcoming Stephanie to the team! We are incredibly excited to have her onboard and look forward to seeing her make an even greater impact in her new role.
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Kicking Off Innovation: Mark Shearer's Journey from Professional Soccer to Transforming Event Accommodations
Mark Shearer is a trailblazer in the booming event housing industry.
He sits at the intersection of sports and technology, passionately revolutionizing an $11B industry.
As the former Facilities Executive Director of Golden Goal Sports Park, he demonstrated exceptional strategic leadership by transforming an underperforming facility into a premier sports destination that attracted over 50,000 visitors annually and generated significant economic impact.
With a Bachelor of Computer Science from Fairleigh Dickinson University, where he graduated cum laude as a student-athlete on a full soccer scholarship, Mark's unique background blends academic prowess with extensive sports management expertise.
In this piece, we speak with Mark to learn about his origins and where he’s planning on taking Book Your Block.
Professional Soccer and Early Tech Roots
"I earned my Computer Science degree on a soccer scholarship, starting my tech journey as a Junior Computer Analyst while still playing," Mark reflects on his early career.
A former professional soccer player, Mark proudly represented both England and the USA in international matches. His coaching journey has been equally impressive, guiding players with experience from the FIFA World Cup, US National Team, and UEFA Champions League to domestic championship triumphs.
Inspiration Behind Book Your Block
The genesis of Book Your Block emerged from Mark's rich soccer experiences.
"The inspiration came from the amazing experiences I had while traveling with my soccer teams," he explains. "Lodging together was more than just rest stops; it was about creating connections."
One particularly memorable trip to Italy with the New Jersey Eagles stands out, where they faced the Italian B National Team. "What truly made it special was our time off the field; sharing delicious meals, exploring the city, and having a great time as a team."
From Sports Venues to Technological Innovation
During his time as a Facilities Executive Director, Mark earned recognition in the Southeast for his strategic acumen in revitalizing underperforming sports venues.
During his tenure at Golden Goal, he achieved a remarkable 98% customer satisfaction rating, established partnerships with local government and businesses, and attracted international and domestic professional teams, colleges, and youth clubs.
By analyzing workflows and implementing effective solutions, he consistently drove revenue growth by an astonishing 1500%, transforming struggling venues into thriving hubs of activity.
His work founding T4 Soccer, a sports technology company, further solidified his approach.
"We developed a standardized testing protocol to assess soccer-specific athleticism," Mark recalls. "With over 15,000 athletes assessed and $1.2 million raised, I learned that if you create something of real value, support naturally follows."
Book Your Block: A Transformative Vision
"Book Your Block kicked off with a simple mission: To make lodging fun and hassle-free," Mark explains.
The platform has since evolved into an award-winning solution that streamlines booking processes and offers valuable insights and reports for event organizers.
Future and Philosophy
Looking ahead, Mark is excited about the company's potential.
"We're exploring advanced data analytics, personalized user experiences, and seamless integrations with event management systems," he shares. "Our ultimate goal is to become the go-to solution for event lodging; not just in sports, but across various industries."
His leadership philosophy is rooted in passion and creativity.
"We listen to our customers, always looking for ways to enhance their experience," Mark emphasizes. "We cultivate a culture where everyone feels part of something special."
As Mark continues to push boundaries and reimagine event accommodations, his journey remains a powerful testament to the transformative potential of combining sports, technology, and a genuine commitment to creating meaningful connections.
Ready to Expand Your Event? Let’s Secure A Grant
In the competitive world of grant applications, standing out is essential.
There is money to be had, and Book Your Block’s technology will help ensure that your events and facilities win lucrative CVB and DMO grants.
How?
At Book Your Block, we offer innovative analysis reports that track registrations, hotel group blocks, and reservations. These reports also provide high-level insights and actionable guidance to maximize your funding chances.
Our team has successfully assisted numerous rights holders and event organizers in securing funding to enhance venues, tournaments, and local areas.
We can’t wait to help you get that grant money.
Book Your Block's Analysis Reports Adds to Grant Proposals
Our analysis reports are the secret ingredient to your success.
They provide key data on registrations and bookings, comparing projections with actual figures, while also tracking economic impact data. This helps demonstrate your solid Return on Investment (ROI), making you the smart choice for Sports Commissions, CVBs and DMOs.
How Can CVBs and Sports Commissions Use the Data from These Reports?
Once event operators approve, we deliver detailed economic impact reports, centralizing data collection and enhancing your funding requests.
CVBs and Sports Commissions can leverage this data to attract municipalities, sponsors, and funders, essential for growing youth sports tournaments.
Our technology also streamlines booking data collection, saving time and improving accuracy.
Watch this video to learn about the types of grants available for your events.
Book Your Block Ensures a Strong Grant Application
We provide data-driven insights that showcase community engagement and the tangible benefits of your project.
With our compelling narrative and comprehensive reports, your application will shine. We guide you through every stage, maximizing your chances of success.
Ready to elevate your grant application? Book a demo with Book Your Block today and discover how our innovative solutions can make a difference.
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Myth Busted: You’re Forced to Book One Hotel
Does Stay-to-Play mean you’re stuck with just one hotel? Not at all! These policies offer a selection of vetted hotels, giving you plenty of choices to suit your family’s needs. With various room types and amenities, you can easily find the perfect fit.
Each hotel is chosen for its quality and safety, and booking through these hotels often includes perks like complimentary breakfasts and free Wi-Fi, making your experience even better. So go ahead and enjoy the variety!
Myth Busted: You Can’t Be Exempt From The Policy
While Stay-To-Play offers fantastic benefits, we totally understand that exemptions can be necessary. Whether you live nearby or have another personal circumstance, we’re here to help!
With Book Your Block, requesting an exemption is super easy! In just minutes, you can submit your request online. It goes directly to the tournament director, and you’ll receive email updates on its progress.
This hassle-free approach keeps things simple, so you can enjoy all the Stay-to-Play perks without any worries.
Click Here to learn more about our exemptions form!
Myth Busted: It’s More Expensive for Families
Think Stay-to-Play will break the bank for families? In reality, with guaranteed room block utilization, major hotel chains team up with Stay-to-Play programs to offer exclusive group rates that are always lower than the public rates—plus, you still can still earn points from these reservations!
Myth vs Reality: Understanding The Benefits of Stay-To-Play
Before you dismiss Stay-To-Play as just a cash grab by tournament directors, let's dive into its incredible perks! Think of Stay-To-Play as the secret ingredient that transforms tournaments into unforgettable experiences—smoother, cheaper, and a whole lot more fun!
Imagine having a dedicated teammate that secures top-notch hotels, unbeatable rates, and fantastic perks like free breakfasts and Wi-Fi. With a wide range of hotel options at your fingertips, you'll have the freedom to choose what works best for your family without feeling boxed in.
Let’s dispel some myths and reveal why Stay-To-Play is a total game-changer!
Myth Busted: It’s only a Way of Making Profit for Tournament Directors
Many believe Stay-to-Play policies are just profit schemes for tournament directors. In reality, any commissions or rebates earned from hotels are reinvested to improve the tournament experience—think better facilities and added amenities for players and families.
Due to Book Your Blocks relationship with partner hotels they are also often more flexible with last minute cancellations and avoiding penalties plus they include extra insurance for added peace of mind, making it a smarter choice compared to non-Stay-to-Play tournaments.
And if you need to extend your stay beyond the tournament dates, no worries! Book Your Block are here to help you snag discounted rates, even if the block has expired. Enjoy all the benefits without the extra costs!
Myths Debunked:
So, forget the myths—Stay-to-Play is your tournament’s unsung hero! With the lowest guaranteed rates and a host of amazing amenities, it’s actually a smarter choice than booking a non Stay-to-Play tournament .
We’re not just securing your stay; we’re supercharging your entire experience with awesome perks like breakfast buffets and free Wi-Fi!
Plus, with a variety of hotel options to choose from, you’ll find the perfect fit for your team. Embrace the magic of Stay-to-Play and make your next tournament unforgettable!
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How do you manage relationships with hotels to secure the best deals for your clients?
It’s all about building strong relationships. With my background in hotels, I understand what drives their success, and I’m always seeking win-win solutions. We collaborate closely with hotels that provide family-friendly amenities, such as pools and team BBQs, which are ideal for our clients—traveling families with kids who want to transform a sports tournament into a memorable trip experience.
At Book Your Block, we aim to integrate ourselves into the hotels' teams, working together to help guests add nights, modify their stays, and understand hotel policies. We also send out a code of conduct to all guests to ensure a positive experience for both the hotels and our clients. We visit as many properties in person as possible and maintain strong communication, creating an environment where our hotel partners and guests can thrive.
A Dynamic Discussion with Rae Marie Ciavarelli: The New Force Behind Operations at Book Your Block
We recently had the pleasure of sitting down with Rae Marie Ciavarelli, the newly appointed Director of Operations at Book Your Block. With six years of experience in hotel sales and operations in the Long Island market, Rae Marie is a true hospitality professional with a deep love for travel and a passion for creating unforgettable experiences
As our former Group Sales Manager, she has excelled and is now transitioning to the Director of Operations role. It’s exciting to hear about her experiences and the new strategies she will bring to Book Your Block!
Can you tell us a little about your background and how you got started in the hospitality industry?
Sure! Ever since I was a kid, I’ve had this natural “hostess with the mostess” attitude—I loved making people feel welcome. I actually started out with a passion for baking and dreamed of owning a bakery. But as I explored career options, I came across hotel management, and it just clicked. That led me to study Hotel, Restaurant, and Tourism Management at Fairleigh Dickinson University. My first job was at the front desk of a hotel, where I got to dive into operations, customer service, sales, and revenue management. It was the perfect place to start!
What are families seeking from sports event accommodations?
I’m noticing some exciting trends in youth sports travel! As tournaments often last several days in fantastic locations, there has been a rise in families turning these trips into their main vacations or Staycations. This means they’re seeking accommodations that feel like home, complete with kitchens for meals, games rooms, hang out spots and laundry facilities.
It’s not just about the kids— as parents are treating these trips as their own holidays. They want accommodations with pools, bar and restaurant facilities to relax after cheering on their athletes. It’s all about creating a memorable experience for the whole family, blending sports with leisure, and we’re here to help them find the perfect spot!
How do you stay ahead of the competition in such a dynamic and competitive industry?
Book Your Block is committed to innovation, consistently launching technology to simplify group bookings and enhance communication with event operators, hotels, group leaders, and guests. We also prioritize staying personal. We make it a point to reach out to every single team at our events and work closely with group leaders, teams, and parents. It’s all about building relationships and creating a brand that people feel connected to. By being hands-on and attentive, we set ourselves apart from the competition.
What does a typical day look like for you in your role as Director of Operations?
My days are pretty fast-paced! I usually start around 7 a.m., and from there, it’s a mix of coordination and collaboration.
I work closely with event operators to achieve our lodging goals, review event inventory, and ensure our hotel partners are ready for families. I oversee our hospitality and customer service teams and address any escalated guest issues. I also participate in team calls, reach out to newly registered teams, communicate hotel options, and track registrations. It’s busy, but I love it!
What are your goals for Book Your Block in the upcoming year?
We’re excited to see our technology and hands-on customer approach gaining traction among venues and operators, leading to our rapid growth, especially from connections made at major sports conferences. Building hotel partnerships in new markets is a top priority for us, and that means me hitting the road for face-to-face meetings with hotel sales managers and CVBs. Each month, we’re thrilled to introduce new technologies and we’re growing our team with passionate individuals who genuinely care about providing outstanding service. Ultimately, we want to be the go-to name in youth sports travel, delivering memorable experiences that teams and families will love.
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The Many Benefits of Enforcing Stay-to-Play
Your "Stay-to-Play" policy ensures that all hotel bookings for your tournaments are made exclusively through the Book Your Block tournament booking site. This streamlined approach offers amazing benefits for everyone involved—event organizers, participants, and hotels!
Everybody WINS!
Centralized Booking: All hotel options in one place make reservations a breeze!
Diverse Options: Enjoy a wide variety of hotel choices near the venue.
Price Stability: Affordability for families, thanks to consistent pricing.
Lowest Available Rates: Guaranteed—the best rates during the tournament weekend!
Maximize Revenue: Event operators see boosted earnings while hotels improve room utilization.
Attractive Rebates: Room night bookings contribute to essential rebates, supporting event growth.
Essential Data Capture: Centralized bookings provide valuable insights!
Automated Stay To Play Exemptions: Submit In Seconds
A Stay-To-Play policy brings a wealth of advantages for teams, enhancing their overall lodging experience during tournaments. However, we understand that flexibility is key, which is why allowing teams to submit exemption requests is crucial for good public relations. It helps everyone embrace the Stay-To-Play concept more fully!
At Book Your Block, we’ve made the exemption process incredibly smooth and straightforward.
Streamlined Exemption Requests!
Say goodbye to outdated paper forms and endless email chains! Our quick and user-friendly digital exemption request form allows teams to submit their requests in just seconds. Once submitted, the request is instantly sent to the tournament director for fast review. With just a click, approvals and denials are managed efficiently, keeping teams promptly updated via email on their next steps—either to secure a group block or to hold on to their approved exemption.
Easy Onboarding
Getting started with Book Your Block is a breeze! Just submit your event details and Stay-To-Play Policy through our simple online form, and we’ll take care of the rest. Our user-friendly system and mapping technology automatically identifies which teams exceed the minimum mileage and receive lodging communications.
Real-Time Monitoring & Support!
Our automated system keeps you updated with real-time lodging status for every registered team. With advanced data tracking, we monitor compliance, reduce slippage and help maximize hotel room block utilization.
Let’s make your next event unforgettable! Embrace the simplicity and benefits of Book Your Block’s lodging technology today, and ensure a hassle-free travel experience for teams and families alike. Together, we can maximize revenue and foster strong relationships with our hotel partners.
For any questions or feedback, feel free to reach out
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Seamlessly Set Up & Track Your Stay To Play Policy
To keep things running smoothly and ensure everyone has a place to stay, many event organizers use a “Stay to Play” policy. This means all hotel bookings must be made through the official tournament site, such as Book Your Block. This policy ensures smooth travel logistics for clubs, teams, and athlete families. With hundreds of teams attending a tournament, it’s essential to plan and secure enough rooms in advance. It’s all about making travel arrangements as seamless as possible!
A well-coordinated Stay-to-Play program encourages hotels near the venue to become partners, as they are guaranteed full utilization of their room blocks. This approach not only maximizes occupancy for our fantastic hotel partners but in turn provides attendees with a diverse range of accommodation options. Participating hotels agree contractually to offer the lowest available rate, ensuring attendees won’t find a lower flexible rate for the same dates. We even negotiate
to include special amenities that might not be available if booked elsewhere, such as complimentary parking, breakfast, and discounts to on-site restaurants.This setup creates a win-win situation for both attendees and hotel partners!
By facilitating team lodging, you can also earn attractive rebate commissions on hotel bookings. Book Your Block and its hotel partners offer a rebate per guest for each room night booked, creating a fantastic supplemental revenue stream from cumulative reservations. For example, if your event generated 1,000 room nights with a $15 rebate per room night, you would receive $15,000 from Book Your Block within 30 days of the event ending. Contrary to common misconceptions, these rebates are not just about boosting profits; they’re a great way to grow events by minimizing expenses. Mark Shearer, CEO, explained, "Rebates aren't just about increasing profits; they’re essential for minimizing expenses and growing events. The rebate amount varies by event and market to help us find the right partners. A successful lodging program focuses on getting the best hotels close to the venue, and the job of Book Your Block is to communicate these lodging opportunities and convert attendees. Our technology enhances conversion rates, which generates additional revenue for the rightsholder."
Your Event, Our Solution
Book Your Block takes pride in offering an onboarding process that is incredibly simple and user-friendly. Submit your event details, including your Stay-To-Play policy preference, using just one easy link. Our form is fully customizable to fit the specific needs of your event and housing requirements.
Once you click submit, we handle the rest, ensuring your Stay-To-Play policy is set up for success. We ensure teams can stay together in one convenient location close to the venue. Group leaders can secure a block of rooms without dealing with hotel contracts or penalties for unreserved rooms.
Book Your Block personally visits and inspects partner hotels. We share these experiences with group leaders and athlete families to ensure each group finds the perfect location with all the desired amenities and comforts. In addition to this, all guest rooms in each hotel block are offered at the same rate, so athlete families in the group all pay the same amount regardless of when they book. The Book Your Block system is unique and avoids the traditional hotel booking model that raises room rates as more rooms are booked and inventory decreases.
Weekly Violator Reports
Book Your Block offers an exclusive 'Weekly Violator' report, providing valuable insights into teams not complying with your Stay-To-Play policy. This report identifies which teams are not adhering to the lodging policy, allowing you to follow up with the group leader to encourage booking.
Teams become violators after ignoring several attempts from us via phone and email to set up their hotel group block. Our system logs these attempts and sends them to you, ensuring full transparency about our efforts to secure lodging for the group.
Book Your Block understands that there may be circumstances where you need to exempt a team from the policy. We’ve created a simple exemption request form for this purpose. You can submit the online form in minutes, and it is immediately sent to the tournament director for review.
The Benefits Of Stay-To-Play
With our automated communication network and extensive data tracking, we provide comprehensive real-time lodging status for every team registered for your events. Our ability to monitor teams across all your events and work with you to guide teams into room blocks significantly boosts room revenues, ensures full utilization of allocated hotel room blocks, and enhances prospects for grant funding from the community. Mark Shearer, CEO, said, "Stay-to-play is often misunderstood because not all organizers push for the lowest available rate guarantee for attendees. However, for a large tournament requiring thousands of rooms, stay-to-play is essential. It prevents spikes in room rates by locking in and freezing rates. Without it, rates could fluctuate on the open market, making hotel stays unaffordable for some families."
CVBs and sports commissions can leverage this data to encourage municipalities, sponsors, and potential funders to support these events, essential for the growth of your future events.
A Stay-To-Play policy streamlines hotel bookings for events by requiring participants to reserve accommodations within a designated block. This approach facilitates smooth logistics and maximizes revenue by securing sufficient inventory for anticipated guest volumes during peak periods. It minimizes risks of overbooking and shortages while providing price stability. Additionally, the policy ensures effective room utilization, benefiting both hotels and event organizers. Overall, it’s a fantastic strategy for a seamless event experience and success.
Book Your Block is proud to stand out as the only event housing company offering this level of Stay-To-Play tracking and monitoring. Book Your Blocks offers a turnkey event lodging solution, making it easier than ever to take control of your event housing. Have questions or want to learn more about our features and services? Schedule a call using the link below.
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Book Your Block Launches Code of Conduct Initiative
At Book Your Block, we're not just about helping our clients secure the lowest hotel rates for thor events – we're also trailblazers in the hospitality industry, and we're excited to announce a groundbreaking initiative designed to make your tournament experience with us even better.
Our industry first Code of Conduct, developed in close collaboration with our esteemed hotel partners aims to set clear expectations and guidelines for all guests. By outlining acceptable behaviors and standards, we aim to mitigate potential disruptions.
But, this isn't just about setting rules; our mission is to ensure that every event we help to host is a standout success, where guests can relax, connect, and enjoy themselves to the fullest!
Technology at the Forefront
Our technology team has integrated this Code of Conduct into our cutting-edge communication platform, ensuring that guests, hotels and group leaders all receive it three days before check-in.
Explore how this Code of Conduct is benefiting everyone…
Hotels Our technology shares the Code of Conduct with hotels, underscoring our commitment to creating a warm and welcoming atmosphere for everyone. This Code of Conduct not only reflects the shared values of Book Your Block and our hotel partners but if issues do arise it's a great reference point for hotel staff!
Right Holders Teams with bad behavior have previously missed out on future events due to restrictions or bans from certain hotels. Book Your Block is dedicated to the growth and development of youth sports tournaments, and hope this initiative will help ensure that all attendees have the opportunity to participate in the next big game. When teams adhere to this Code it also increases room pick-up and secures a steady stream of rebate commission!.
Group Leaders Book Your Block also believes it is important to share this Code of Conduct with group leaders. With clear guidelines in place, group leaders can expect fewer complaints from hotels regarding guest behavior. This reduces the need for them to invest time and effort in following up with hotels to resolve issues or offer apologies.
Guests By following these guidelines teams can earn the reputation of being wonderful guests, which our hotel partners can’t wait to invite back for the next tournament! Book Your Block will leverage this to push
for even better group block rates the next time the team needs accommodation and our hotel partners might even be more inclined to add additional perks such as breakfast, parking and many more.
It's also a great opportunity for families to teach their children about respect!
Join Us in Creating Unforgettable Experiences As we roll out this exciting initiative, we invite you to join us in upholding these standards of excellence. With your support, we're redefining what it means to provide exceptional event hospitality, one booking at a time!
Book Your Block remains committed to innovation, excellence, and – most importantly – your happiness!
Join us and discover why we're more than just lodging– we're your partner in creating unforgettable memories. Click the button below to schedule a call!
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Helping Team Leaders Effectively Manage Group Blocks
We understand that club or team leaders have demanding schedules and numerous responsibilities, often juggling participation in events with multiple teams. That’s why Book Your Block has designed a platform that makes group block setup and management effortless, with the mission of ensuring streamlined accommodations at a centralized hotel. Our platform offers instant booking updates, alerts for stay-to-play violations, round-the-clock customer support, and a dedicated concierge service.
We're here for group leaders, every step of the way.
Group Block Set Up
Need a hand with the initial group block set up? We’ve got you covered.
For round-the-clock customer service, group leaders should first visit our Online Help Center. The Help Center ensures 24/7, 365-day
access to quickly resolve reservations, offering instructional videos and screenshots for guidance on topics like setting up a group block, submitting an exemption from the stay to play policy and modifying group blocks. This platform resolves 98% of all group block questions!
If the Help Center doesn’t resolve the issue, provide us with the details, and a helpful representative will be in touch to help get the block set up as soon as possible.
We know that group leaders have busy schedules so if we notice that you haven’t set up your block yet, our group sales and hospitality team will reach out to discuss nearby hotel options and walk you through group block set up. We’ll assist group leaders in finding the best fit based on proximity to the event venue, amenities and budget considerations. If there aren’t enough rooms available at the preferred hotel, don’t worry—we’ll personally contact the hotels to negotiate an increased room block on the team's behalf!
Call Center Support
Not only on hand for the group leaders we also offer customer support for guests to ensure the responsibility of modifying or canceling reservations doesn’t fall on the group leaders shoulders.
We provide each guest with an individual dashboard which gives them a comprehensive view of their booking details at a glance. They can view reservation dates, times, and specific booking details, and easily request further information directly through the dashboard. This way, group leaders can relax knowing their team has all the support they need.
We have also developed an Instant Response Platform, the first of its kind within the lodging sector, which ensures that 80% of guest calls are resolved within 180 seconds. By integrating advanced technology and proven customer service practices, we ensure hotel guests receive quick and thorough support for their inquiries.
Our Concierge Services
Our Concierge Service is highly recommended for clubs with multiple teams attending tournaments. Our representatives collaborate closely with the group leader to understand the group size, inventory needs, amenity preferences, and budget considerations.They are experts in the local hotel market and have detailed knowledge about which properties offer the flexibility to accommodate larger groups.
Book Your Block offers the expertise to help choose a central hotel or a group of hotels that best meet your club's needs. All identified hotel options for the club are then consolidated into a single, easy-to-use dashboard. This allows family members to easily access and select from the chosen hotel options, offering flexibility to pick properties that meet their preferred amenities and price points. Additionally, it ensures they can stay connected with other club families. Ultimately, your team's comfort is our unwavering commitment.
Group leaders have the flexibility to either communicate out booking instructions themselves or provide us with their team member emails. Once Book Your Block receives the team's email addresses, our communications pipeline springs into action.
Book Your Blocks innovative technology will reach out to each team member directly, providing them with personalized booking instructions and guiding them to the best-fit hotels within the group block.
Booking Status
Once the group block is up and running, Book Your Block has designed technology to provide group leaders with periodic status updates on block reservations and access to a user-friendly dashboard for monitoring bookings.
This system is incredibly beneficial, allowing group leaders to easily track booking progress, identify if you need to encourage bookings within your team, request extensions on the group block if necessary, and maintain a comprehensive overview of the group block's status.
Remember, if group leaders need help modifying their team’s block once it’s set up, that’s totally okay! Just visit our Online Help Center and fill out our easy form to reinstate or extend your group block or reach out to our customer service team at (973) 814-4308. We’re here to help!
Weekly Violator Reports
Book Your Block understands that if your team is attending a Stay-To-Play event it may take more management. We're here to simplify this process.
Every week, Book Your Block sends a report to event operators highlighting teams that aren't adhering to the tournament's Stay-To-Play policy. If your team is listed, they'll notify you so you can guide attendees to make their reservations within the block.This ensures your team remains eligible to participate in the tournament and can benefit from our special event rates.
Book Your Block also understands that there are circumstances where you may want to exempt a team from the policy. We’ve implemented a turnkey solution via our exemption request form—the process is simple. You can submit the online form in a matter of minutes, and it is immediately sent to the tournament director for review.
Effective Group Block Management
Book Your Block is dedicated to making group block management a seamless experience for team leaders. From effortless setup to real-time updates and unparalleled customer support, our platform is designed to cater to your every need, ensuring your team’s lodging is streamlined and stress-free.
Join us and see how we're more than just lodging - we're dedicated to making group block setup and management truly effortless!
Click the button below to schedule a call.
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Tech-Driven Hotel Sourcing Best In The Industry
In the world of event tournament planning, securing the best hotel accommodations for attendees is essential. It is crucial to have enough inventory to accommodate teams and athlete families across a variety of brands and price points, all conveniently located near the venue. Our state-of-the-art, digitally driven hotel sourcing, RFP, and contract processes ensure unbeatable rates and extensive room options.
Book Your Block’s approach leverages the latest advancements in technology to streamline and enhance the hotel sourcing process. This ensures that every event benefits from our commitment to excellence. As Pete Townsend, Managing Director of Sports At The Beach, said, “When Book Your Block presented its communication initiatives to the hotel community, we saw a substantial increase in room inventory.”
Targeted Hotel Sourcing
Our mapping technology identifies and targets hotels near the event location that match specified brands, amenities, and price points. This approach ensures Book Your Block presents only options that meet the team's needs and preferences.
Leveraging our extensive industry knowledge and valuable relationships with hotels nationwide, we negotiate exceptional rates with hotel chains across the country. Our team includes local hotel market experts, with some members having experience as sports group leaders or hotel sales managers. This background provides us with detailed insights into which properties offer the flexibility to accommodate larger groups.
Efficient Communication with Hotels
Utilizing cutting-edge sourcing software, we send electronic RFPs with event details directly to hotel sales managers. This direct digital communication speeds up the process and ensures that all necessary information is conveyed accurately and efficiently.
All hotel bids are received and stored digitally, making it easy to recall, review, and compare options. Contracts are then executed digitally and contain all the terms and information detailed in the RFP. This tech-driven Book Your Block approach not only streamlines the contracting process but also ensures that all parties are on the same page.
Seamless Onboarding
The onboarding process couldn’t be more simple, thanks to our electronic data collection forms and machine intelligence. Event operators can quickly submit their event details, including, venue, event dates, anticipated team registrations, Stay-To-Play policy, preferred room types and lodging goals, using one easy link.
Our form is completely customizable to fit the specific needs of the event and housing requirements. This flexibility enables us to gather comprehensive data tailored to each event's unique circumstances, ensuring every sourcing experience is smooth and efficient. Receiving the information in a single, efficient process forms the foundation of our communication with hotels. This data is also crucial for reporting and assessing economic impact
Efficient Communication with Hotels
Utilizing cutting-edge sourcing software, we send electronic RFPs with event details directly to hotel sales managers. This direct digital communication speeds up the process and ensures that all necessary information is conveyed accurately and efficiently.
All hotel bids are received and stored digitally, making it easy to recall, review, and compare options. Contracts are then executed digitally and contain all the terms and information detailed in the RFP. This tech-driven Book Your Block approach not only streamlines the contracting process but also ensures that all parties are on the same page.
Guaranteed Lowest Rates
Book Your Block’s partner hotels offer Special Event Rates, which are discounted group rates based on the number of rooms booked for the event. These rates are locked in as the Lowest Available, so you won’t find a better flexible price online. We also negotiate for special perks like free parking, breakfast, and discounts at on-site restaurants, which might not be available if you book elsewhere!
All guest rooms in each hotel block are offered at the same rate, so athlete families pay the same amount regardless of when they book. The Book Your Block system is unique because it avoids the traditional hotel booking model, which raises room rates as more rooms are booked, inventory decreases, or booking prices spike in the area. By facilitating team lodging, you can also earn attractive rebate commissions on hotel bookings. Book Your Block and its hotel partners offer a rebate per guest for each room night booked, creating a fantastic supplemental revenue stream from cumulative reservations.
Need to house event staff? On request, we can negotiate for complimentary rooms to keep team members on-site. These rooms are unlocked as attendees book, helping to save on budgetBy ensuring that the appropriate staff can attend the event, Book Your Block supports the success of the current tournament and helps in growing future events.
And the best part? Book Your Block never works with attrition clauses, which allow hotels to charge a penalty if fewer rooms are used than originally booked. By avoiding these clauses, we offer our rights holders the flexibility and confidence they need when planning their events. Book Your Blocks attrition policy ensures that no one is penalized for any unsold rooms, making the planning process seamless and worry-free.
Inspection Program
We believe in the power of relationships.In most markets, the Book Your Block team meets personally with hotel sales managers to review lodging requirements and explain our communication initiatives in detail.
This personal touch builds strong relationships that benefit our rights holders and guests. To maintain high standards, we tour and inspect our hotel partners' properties. This personal knowledge of the hotel amenities ensures that we only recommend hotels that meet our strict quality criteria.
We excel at securing hotel partners in areas where other companies may struggle or during peak tourist seasons. Our established relationships and deep industry knowledge give us a unique advantage, allowing us to overcome common challenges and meet our clients' needs even in high-demand locations.
Perfectly Tailored Events Start with Book Your Block:
Unlike many in our industry, we don’t believe in a one-size-fits-all model. The Book Your Block process is custom-tailored for each of our event operators, regardless of the size of their project or their specific goals. We understand that every event is unique, and we pride ourselves on delivering solutions that are perfectly suited to each client's individual needs. Our commitment leads to more hotel partners and larger room blocks, ensuring that we consistently secure the necessary hotel inventory for our clients, even for large-scale events.
Our cutting-edge hotel sourcing, RFP, and contract processes, combined with our industry expertise and commitment to customized solutions, make us the ideal partner for your event planning needs. Let us handle the complexities of event housing so that you can focus on creating an unforgettable experience for attendees…
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Our Concierge Service: Simplify Group Block Management
Book Your Block is excited to introduce our enhanced Concierge Service, designed to streamline event hotel arrangements for group leaders. Our latest feature includes an innovative tool that simplifies communication of booking instructions to athlete families. Welcome to a new era of group block management…
Connect with Us to Secure Your Hotel(s)
The concierge service is highly recommended for clubs with multiple teams attending tournaments. Our representatives collaborate closely with the group leader to understand the group size, inventory needs, amenity preferences, and budget considerations.They are experts in the local hotel market and have detailed knowledge about which properties offer the flexibility to accommodate larger groups.
Book Your Block offers the expertise to help choose a central hotel or a group of hotels that best meet your club's needs. All identified hotel options for the club are then consolidated into a single, easy-to-use dashboard. This allows family members to easily access and select from the chosen hotel options, offering flexibility to pick properties that meet their preferred amenities and price points. Additionally, it ensures they can stay connected with other club families. Ultimately, your team's comfort is our unwavering commitment.
Streamlined Communication and Updates
Group leaders have the flexibility to either communicate out booking instructions themselves or provide us with their team member emails. Once Book Your Block receives the team's email addresses, our communications pipeline springs into action.
Book Your Blocks innovative technology will reach out to each team member directly, providing them with personalized booking instructions and guiding them to the best-fit hotels within the group block. We only need the email addresses, so you can be assured that our sole goal is to efficiently provide your event lodging information to families. Recognizing that families may not act immediately, we also send repeat communications as reminders about the hotel options.
Monitoring Your Groups Reservations
Group leaders will receive periodic status updates on block reservations and have access to an online dashboard to monitor bookings, ensuring they maintain a comprehensive overview of the group block's progress. This dashboard provides an in-depth view, highlighting the release date of the group block, displaying the remaining hotel inventory, and tracking which families have completed their reservations. If additional time is needed to coordinate athlete family bookings, our concierge team is available to assist with arranging these details.
The Ultimate Solution
“We understand that team leaders have incredibly demanding schedules and numerous responsibilities. Our Concierge Service is designed to alleviate the task of setting up and managing group accommodations, making the process as effortless as possible for them” says Mark Shearer, CEO of Book Your Block. With our Concierge Service, this task is lifted from the group leader's shoulders. No longer will they need to manually pass along booking details to team members; instead, our automated system handles the communication seamlessly.
Book Your Block’s mission with the Concierge Service is to ensure that everyone can easily book rooms at the same central hotel, ensuring that players are accommodated together and ready to kick off their tournament. By fostering a community atmosphere among families and players alike, we aim to enrich their experience well beyond the playing grounds.
Interested in revolutionizing your event lodging? Schedule a call via the link below to discover how our Concierge Service can elevate your team's next event.
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Turn Tournament Lodging into Profitable Revenue
Harnessing the advantages of three distinct booking models, Book Your Block delivers a versatile and all-encompassing lodging solution for event attendees. This integrated approach ensures a steady stream of reservations up to the game day, maximizing revenue even after traditional room blocks are released. Typically, our lodging clients achieve a remarkable 300% increase in annual lodging revenue within two years of joining us.
Group Block Model: Hassle-Free Group Reservations
Book Your Block’s core booking model revolves around group blocks, offering a turnkey solution for group leaders to secure accommodation for their teams. Book Your Block’s user-friendly booking sites allow group leaders to compare hotels, select preferred options, reserve a courtesy block of rooms without financial obligations, and communicate booking details easily to families.
Attendees can easily book rooms at a central hotel, ensuring players are accommodated together and ready for the tournament. This model not only ensures ample inventory and proximity to the event venue but also promotes interaction between families and players, fostering an experience that extends beyond the playing field.
Additionally, by facilitating team lodging, you can earn rebate commissions on the hotel bookings. Book Your Block and its hotel partners offer a rebate per guest for each room night booked, enabling you to generate a profitable supplemental revenue stream from cumulative reservations. For instance, if your event generated 1,000 room nights and the rebate was $15 per room night, you would receive $15,000 from Book Your Block, within 30 days of the event ending.
Book Your Block prides itself on securing partnerships with hotels in challenging markets; where other companies often struggle. Our attendees are guaranteed the best rates at these partner hotels, as the properties agree to offer the lowest available rates, ensuring no lower group rates are available during the event dates.
Individual Booking Model: Competitive Rates for All
Book Your Block’s second booking model is designed for clubs or teams that prefer not to centralize accommodations for their members. Individuals book within our room blocks, allowing each family to choose their own hotel, while still ensuring that rebate commissions can be earned. This flexibility enables families to select their preferred hotel brands and find accommodations that match their budget and lifestyle preferences.
We simplify the booking process for guests by providing easy access to our booking site. Here, they can effortlessly review our wide range of hotel partners and make reservations by entering basic contact information and credit card details. Our extensive network of hotels enables us to offer significant savings without compromising on quality accommodations. With a wide variety of room types and locations available, we cater to the diverse needs of our clients.
Book Your Block continues to manage inventory, facilitate bookings, and provide first-class customer support, ensuring we're always there for your guests. Our individual booking model expands our services beyond traditional group blocks, offering enhanced value for individual travelers seeking quality accommodations for their tournaments.
Discounted Real-Time Inventory
The group block model allows organizers to secure courtesy hold blocks for their attendees, reserving a set number of rooms for a specified period, typically 14 to 21 days. However, once the initial inventory sells out or the room blocks are released, there is no more inventory left to sell, which is a disadvantage of solely using this model.
To address this, Book Your Block offers a Real-Time Supplier Inventory model, allowing families who missed the group block option to book rooms in the same hotel as their teammates or choose from an extensive range of hotel brands available in the market.
Mark Shearer, CEO, stated, “We have built technology to seamlessly switch tournament booking sites from the group block model to the real time supplier inventory model to ensure a seamless supply of hotel inventory and allow our event operators partners to capitalize on a consistent booking revenue stream”.
This solution is ideal for last-minute reservations, ensuring attendees can still secure accommodations in a central hotel where they can connect, develop friendships, and enhance their tournament experience. Moreover, it guarantees a steady stream of reservations right up to game day, turning tournament lodging into a profitable revenue stream. This model ensures that even last-minute additions to the team or late bookers contribute to ongoing revenue generation.
By merging the strengths of group, real-time, and individual booking models, our integrated platform guarantees a consistent flow of reservations, maximizes revenue, and delivers flexible, high-quality lodging solutions for all our clients. As Joe Santilli, SVP at Steel Sports, stated, "Book Your Block has developed a well-thought-out lodging program that has significantly increased our room night pickup ."
Implementing multiple booking models can significantly enhance your tournament lodging potential by catering to a diverse range of participant needs and preferences. By incorporating Book Your Blocks' award-winning tracking technology, you can effectively monitor your Stay-To-Play policy, ensuring compliance and optimizing occupancy rates. This sophisticated system not only streamlines the booking process but also provides valuable insights into booking patterns, enabling you to adjust strategies in real-time to maximize revenue. Leveraging these tools allows you to create a seamless and efficient booking experience, ultimately driving higher satisfaction and profitability for your tournaments.
Click the button to experience the future of event accommodation with Book Your Block…
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We are a distinguished event hospitality company revolutionizing tournament hotel bookings with innovative solutions.
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The Home Run For Lodging Solutions
Book Your Block is transforming how youth sports event organizers handle accommodations with our fully managed event lodging solution. By integrating cutting-edge technology with top-tier hospitality services, we ensure an outstanding experience for both organizers and attendees.
The current landscape of youth baseball is exceptionally dynamic. To help capitalize on this opportunity, Book Your Block provides complimentary services that exceed existing options for baseball tournament lodging. Our pioneering hotel sourcing platform is widely acknowledged as the industry leader, introducing groundbreaking solutions that significantly expand our clients' hotel partnerships and bookings. Typically, our clients achieve a remarkable 300% increase in annual lodging revenue within two years of joining us, underscoring our unmatched proficiency in driving success for youth sports events.
The Book Your Block Advantage
Communications Platform
Book Your Block employs a custom-built CRM system that delivers personalized communications at scale to team leaders, providing easy access to lodging options for participants and their families.
Stay-To-Play
By using the intelligent data gathered, our platform monitors teams in the lodging cycle, supplying real-time information that enables Stay-To-Play policy monitoring and early identification of potential violating teams.
Weekly Violator
Book Your Block sends an exclusive 'Weekly Violator' report that provides valuable insights into teams not complying with the Stay-To-Play policy. This report identifies which teams are violating the lodging policy and allows you to take action to follow up with the group leader and encourage them to book. Our capability to monitor teams across all your events and collaborate with you to steer teams into room blocks significantly boosts room revenues, ensures full utilization of allocated hotel room blocks, and enhances prospects for grant funding from the community.
Exemptions
Book Your Block understands that there are circumstances where you may want to exempt a team from the policy. We’ve implemented a turnkey solution via our online exemption request form. You can submit the form in a matter of minutes, and it is immediately sent to the tournament director for review.
In the event of an unexpected tournament cancellation, we have the technology to seamlessly communicate with hundreds of hotels, group leaders, and thousands of guests within minutes of official notification.
With the click of a button, our technology instantly sends cancellation instructions to all parties. This approach enhances hotel relationships by providing them with time to reallocate rooms, thereby minimizing disruptions and reducing the likelihood of guest penalties through prompt cancellations. This ensures a smoother tournament experience for all involved.
Scheduling Reports
Our Scheduling report provides a comprehensive overview of each team's booked nights, enabling you to schedule games around their check-in dates. This ensures a seamless team experience while protecting your revenue from potential hotel booking cancellations or modifications. By integrating our scheduling report into your planning process, you can optimize event management, avoid last-minute lodging adjustments by teams, and maximize lodging rebates.
Success Story
A recent case highlighting the firm's baseball efficiency involved Sports At The Beach, a venue in Delaware, which faced housing issues for 32 seasonal events from March to November. After unsuccessful attempts to manage housing with another provider and independently, the organizer turned to Book Your Block. We impressed local hotels with face-to-face meetings, highlighting the business potential and demonstrating our booking system and communication initiatives. Consequently, the company secured contracts with 32 hotels, a substantial increase from their previous 4 hotel partners, offering over 30,000 room nights. Sports At The Beach’s 2024 bookings have already surpassed the entire previous season's numbers, exceeding six figures in hotel revenue.
Pete Townsend, Owner-Managing Partner at Sports At The Beach, noted, 'When Book Your Block presented its communication initiatives to the hotel community, we received a substantial increase in room inventory.' This case illustrates the significant success we bring to baseball venues.
We are excited about the future and hope that you are too! Schedule a call using the button below if you are interested in finding out more about how we offer a fully managed event housing solution…
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Maximize Room Pickups! With our Industry-First Scheduling Reports
Book Your Block understands the impact of short-notice tournament game schedule releases, which can result in last minute hotel modifications and frustrated teams and hotel partners. To alleviate these challenges for event operators, guests, and hotel partners alike, we've developed an innovative scheduling report. This report clearly outlines daily room pick ups over the event dates, empowering event operators to make informed game-planning decisions and preempt potential disruptions.
Industry-First Scheduling Report
Our scheduling report is emailed to event operators twenty-one and ten days before the event start date, presenting each team's bookings by night. This one-of-a-kind data enables event operators to plan games with minimal disruptions to
hotel stays. By aligning game schedules with team check-ins, they can avoid scenarios where last-minute modifications from guests lead to hotel issues. Many hotels enforce minimum stay requirements, and the inability to adjust arrival dates can frustrate guests whose booking dates don't align with their tournament game times.
Understanding the Impact
One of our current event organizers reflects on a time when they did not align game schedules with team check-ins. The fallout was significant – it resulted in financial losses and left guests and hotels disgruntled due to last-minute cancellations. However, ahead of their next event, we provided them with our Scheduling Report. With this tool, they enhanced relationships with hotel partners, avoided team complaints, and optimized room occupancy for increased revenue.
Industry Leadership and Strategic Asset
While some disruptions are inevitable, Book Your Block is committed to pioneering the industry by swiftly troubleshooting issues and consistently offering innovative solutions. The scheduling report serves not only as a planning aid but also as a strategic asset that helps event organizers foster long-term partnerships and build trust with hotels.
The Benefits Were Clear:
Prevention of Revenue Losses: The Scheduling Report safeguarded against revenue downturns caused by last-minute cancellations. By aligning schedules in advance, the event organizer ensured consistent occupancy rates and maximized revenue for hotel partners.
Long-term Partnership Strengthening: Minimizing disruptions and maintaining reliable occupancy rates helped the event organizer build enduring relationships with hotel partners. Reliable scheduling fostered trust, paving the way for improved cooperation and future opportunities.
Happy Guests: Teams experienced fewer cancellations and no last-minute scrambling. More time to get excited for the event!
Streamlined Communication: The Scheduling Report reduced unnecessary calls and inquiries regarding reservation changes. This streamlined communication benefited both the organization and hotel partners.
Thanks to Book Your Block's Scheduling Report, they transformed their event management process, moving from reactive problem-solving to proactive planning, ensuring smooth operations and satisfied stakeholders. This success story became a testament to the power of our innovative solutions in event management.
Ready to get started? Click the button below to schedule a call with us today!
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We are a distinguished event hospitality company revolutionizing tournament hotel bookings with innovative solutions.
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Industry First Instant Response Platform Enhances Customer Service
Book Your Block has leveraged its expertise in technology to revolutionize customer service in the hospitality industry. Our Instant Response Platform, the first of its kind within the lodging sector, ensures that 80% of guest calls are resolved within 180 seconds. By integrating advanced technology and proven customer service practices, we ensure hotel guests receive quick and thorough support for their inquiries.Our Instant Response Platform represents our latest commitment to delivering an exceptional booking experience by offering immediate answers and expert guidance to our guests.
Using our technology, our dedicated customer service agents can send personalized communications to guests. Whether it's
reservation modification instructions, deposit and cancellation policy reminders, or links to update credit card information, we’ve got it covered. This ensures all guest inquiries are resolved rapidly and efficiently.
Online Help Center
For round-the-clock customer service for guests or group leaders, also check out our Online Help Center. It addresses 98% of inquiries with detailed responses to our frequently asked questions. The Help Center ensures 24/7, 365-day access to quickly resolve reservations, offering instructional videos and screenshots for guidance. If the Help Center doesn’t resolve your issue, you can provide us with the details, and a representative will contact you promptly.
Individual Dashboard
We also provide each guest with an individual dashboard that offers a seamless and user-friendly experience, allowing you to access and manage your reservation without the need to log in. This innovative feature gives you a comprehensive view of your booking details at a glance, making it easier than ever to stay informed and organized. From viewing reservation dates and times to checking specific booking details, everything is readily available. Additionally, you can easily request further information directly through the dashboard, ensuring you have all the support you need.
Transforming Hospitality with Swift and Effective Solutions
"Book Your Block, are committed to transforming customer service in the hospitality industry through our cutting-edge technology. Our innovation ensures our guests receive swift and thorough assistance, enhancing their overall experience. Prioritizing customer satisfaction is at the core of our mission, and we continuously strive to set new standards in hospitality service," said our CEO, Mark Shearer.
Got a question about your booking? We're ready to assist! Contact us at 973-814-4308 or guestdocs@bookyourblock.com
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We are a distinguished event hospitality company revolutionizing tournament hotel bookings with innovative solutions.
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Seamlessly Submit Your Event Lodging Needs
Book Your Block is proud to offer an onboarding process designed to be incredibly simple and user-friendly. This allows rights holders to instantly submit their event lodging requirements. Whether you're an event operator coordinating accommodations for tournaments or a member of our Group Travel Made Simple programme traveling to events, we have the solution.
Simple and User-Friendly Onboarding Process
You can quickly submit your event details, including, venue, event dates, anticipated team registrations, Stay-To-Play policy, preferred room types and housing goals, using one easy link. Our form is completely customizable to fit the specific needs of your event and housing requirements. This flexibility
enables us to gather comprehensive data tailored to each event's unique circumstances, ensuring every sourcing experience is smooth and efficient.
Efficient and Error-Free
While other lodging companies still use manual forms, risking slow, awkward, and mistake-prone processes, we've made things fast, simple, and error-free. For future events, our system will remember and automatically input your data, making the process even more efficient. For example, if you choose to use a venue you have used prior all relevant information will seamlessly propagate into the new submission.
CEO's Commitment to Simplified Event Planning
As our CEO, Mark Shearer, emphasizes, 'Book Your Block, our mission is to make event planning as effortless as possible. We've designed our platform to be intuitive and user-friendly, ensuring that every step from submitting event details to finalizing hotel bookings is seamless. Book Your Block not only simplifies the process but also ensures that we consistently deliver the highest standard of tournament lodging solutions.'
The Full Hotel Sourcing Package
Once you submit your event details, we handle everything else! Using advanced mapping technology, we identify nearby hotels that match your specified brands, amenities, and price points. Our innovative sourcing software then digitally sends event details directly to hotel sales managers via electronic RFPs. This streamlined process ensures that hotels receive comprehensive information about your event, including the room blocks required and the business opportunity, enabling them to make informed business decisions regarding partnership opportunities.
Competitive Hotel Partnerships
By enhancing this data, we make your event lodging requirements highly attractive to hotels, expanding your pool of potential partners. The hotels also guarantee a Lowest Available Rate parity, ensuring that the brand will not sell a lower group rate over the event dates. This not only simplifies the hotel selection process but also ensures the guests receive the lowest available rate at the hotel.
Client Testimonial
As expressed by one of the rights holders, 'Book Your Block makes it incredibly simple to submit our tournament lodging requirements. Whether specifying room types, or outlining our housing goals, everything is streamlined into one easy process. It's a relief knowing that once we hit submit, they take over and deliver on sourcing the hotel brands our teams are seeking.'
Ready to get started?
Click the button below to schedule a call with us today!
EVENT HOUSING MADE SIMPLE
We are a distinguished event hospitality company revolutionizing tournament hotel bookings with innovative solutions.
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The Future of Event Lodging is Here
Book Your Block is revolutionizing the way youth sports event organizers manage accommodations. We offer a fully managed event lodging solution, combining innovative technology with best practice hospitality services to deliver an exceptional experience for both organizers and attendees.
The best bit? Our services are complementary and provide a solution that would otherwise demand your time, effort, and finances.
Streamlined Hotel Sourcing
Our cutting-edge hotel sourcing, RFP, and contract processes guarantee unbeatable rates, extensive room options, and prime locations near event venues. Our hotels commit to the Lowest Available Rate parity, ensuring that no lower group rate will be offered by the brand over the event dates.
Lodging Data Capture
Book Your Block’s streamlined onboarding process includes access to an online platform to efficiently receive event lodging data from tournament operators. Our system remembers your prior data submissions, making it even easier to populate data for future events.
API Integrations
A key part of our top-tier lodging program is that we integrate with any event registration platform. Using advanced API technology, webhooks, and data processors, Book Your Block swiftly receives team data, ensuring instant communication with all registered teams.
Customized Booking Sites
With our user-friendly booking platforms, group leaders can easily compare and handpick hotels, reserve rooms hassle-free without upfront costs, and streamline the communication of booking details to families.
This solution allows athletes to stay together at the same central hotel during events, fostering family connections, friendships, and enhancing the overall tournament experience.
CONTACT US TODAY
Book Your Blocks offers a turnkey event lodging solution, making it easier than ever to take control of your event housing. Have questions or want to learn more about our features and services? Schedule a call using the button below.