Maximize Room Pickups! With our Industry-First Scheduling Reports
Book Your Block understands the impact of short-notice tournament game schedule releases, which can result in last minute hotel modifications and frustrated teams and hotel partners. To alleviate these challenges for event operators, guests, and hotel partners alike, we've developed an innovative scheduling report. This report clearly outlines daily room pick ups over the event dates, empowering event operators to make informed game-planning decisions and preempt potential disruptions.
Industry-First Scheduling Report
Our scheduling report is emailed to event operators twenty-one and ten days before the event start date, presenting each team's bookings by night. This one-of-a-kind data enables event operators to plan games with minimal disruptions to
hotel stays. By aligning game schedules with team check-ins, they can avoid scenarios where last-minute modifications from guests lead to hotel issues. Many hotels enforce minimum stay requirements, and the inability to adjust arrival dates can frustrate guests whose booking dates don't align with their tournament game times.
Understanding the Impact
One of our current event organizers reflects on a time when they did not align game schedules with team check-ins. The fallout was significant – it resulted in financial losses and left guests and hotels disgruntled due to last-minute cancellations. However, ahead of their next event, we provided them with our Scheduling Report. With this tool, they enhanced relationships with hotel partners, avoided team complaints, and optimized room occupancy for increased revenue.
Industry Leadership and Strategic Asset
While some disruptions are inevitable, Book Your Block is committed to pioneering the industry by swiftly troubleshooting issues and consistently offering innovative solutions. The scheduling report serves not only as a planning aid but also as a strategic asset that helps event organizers foster long-term partnerships and build trust with hotels.
The Benefits Were Clear:
Prevention of Revenue Losses: The Scheduling Report safeguarded against revenue downturns caused by last-minute cancellations. By aligning schedules in advance, the event organizer ensured consistent occupancy rates and maximized revenue for hotel partners.
Long-term Partnership Strengthening: Minimizing disruptions and maintaining reliable occupancy rates helped the event organizer build enduring relationships with hotel partners. Reliable scheduling fostered trust, paving the way for improved cooperation and future opportunities.
Happy Guests: Teams experienced fewer cancellations and no last-minute scrambling. More time to get excited for the event!
Streamlined Communication: The Scheduling Report reduced unnecessary calls and inquiries regarding reservation changes. This streamlined communication benefited both the organization and hotel partners.
Thanks to Book Your Block's Scheduling Report, they transformed their event management process, moving from reactive problem-solving to proactive planning, ensuring smooth operations and satisfied stakeholders. This success story became a testament to the power of our innovative solutions in event management.
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