Manage your stay-to-play violators
Book Your Block is revolutionizing the way youth sports event organizers manage accommodations. We offer a fully managed event lodging solution, combining innovative technology with best practice hospitality services to deliver an exceptional experience for both organizers and attendees.
The best bit? Our services are complementary and provide a solution that would otherwise demand your time, effort, and finances.
Streamlined Hotel Sourcing
Our cutting-edge hotel sourcing, RFP, and contract processes guarantee unbeatable rates, extensive room options, and prime locations near event venues. Our hotels commit to the Lowest Available Rate parity, ensuring that no lower group rate will be offered by the brand over the event dates.
Lodging Data Capture
Book Your Block’s streamlined onboarding process includes access to an online platform to efficiently receive event lodging data from tournament operators. Our system remembers your prior data submissions, making it even easier to populate data for future events.
API Integrations
A key part of our top-tier lodging program is that we integrate with any event registration platform. Using advanced API technology, webhooks, and data processors, Book Your Block swiftly receives team data, ensuring instant communication with all registered teams.
Customized Booking Sites
With our user-friendly booking platforms, group leaders can easily compare and handpick hotels, reserve rooms hassle-free without upfront costs, and streamline the communication of booking details to families. This solution allows athletes to stay together at the same central hotel during events, fostering family connections, friendships, and enhancing the overall tournament experience.
LEARN HOW WE CAN HELP YOUR BUSINESS
EVENT HOUSING MADE SIMPLE
We are a distinguished event hospitality company revolutionizing tournament hotel bookings with innovative solutions.
JOIN OUR MAILING LIST
Stay Together, Bond Stronger & Foster Team Unity
Fostering team unity is essential to the tournament experience, and a critical element of this is spending time together off the court. Staying in a central hotel facilitates this by creating a social environment allowing bonds to forge beyond the competition.
Here are some key advantages of promoting lodging as a team:
Strengthening Team Bonds
When teams stay together, it becomes easier to communicate, celebrate victories, and provide support during challenging times. This close-knit environment fosters a sense of camaraderie and belonging. Selecting a central hotel fosters family connections, friendships, and enriches the overall tournament experience
Performance
Traveling and staying together significantly enhances team morale. When team members spend more time together, it builds trust and understanding, which can translate into better performance during the tournament. The shared experiences off the field ultimately contribute to future sporting success.
Networking
Staying in a group block provides excellent networking opportunities, allowing athletes, coaches, and families to interact in a relaxed environment. These connections foster the sharing of valuable insights, tips, and experiences, enriching the overall event and creating potential future collaborations.
Book Your Block understands that being part of a sports team is about community. That's why we prioritize sourcing hotels with amenities such as indoor pools, basketball courts, BBQs, and more, creating a space where team members and families can enjoy a variety of activities together.
Booking through Book Your Block not only brings these benefits but also ensures a successful experience, making teams eager to return next year.
Our winning formula lies in offering a simple solution for group leaders to secure a block of rooms at the same discounted rate for all families. Our communications channels allow them to easily relay hotel booking instructions to families, ensuring a smooth and stress-free experience every step of the way.
Group bookings also mean significant cost savings. Hotels, confident in repeat business, offer lower rates and larger blocks at top properties, ensuring the best accommodation and price.
Schedule a call with us today to learn more about how we handle all your hotel needs at no cost to you.
EVENT HOUSING MADE SIMPLE
We are a distinguished event hospitality company revolutionizing tournament hotel bookings with innovative solutions.
JOIN OUR MAILING LIST
Event rained out? No problem with "INSTANTCANCEL!"
# Q: What specific pain point led to the creation of “InstantCancel!”?
The concept for “InstantCancel!” was born out of a personal experience that vividly highlighted the need for an efficient event cancellation system. Picture this: 8 much-anticipated youth sports events had to be abruptly called off due to a sudden storm.
This meant a huge amount of communications at scale were needed to be sent out manually by our team notifying every involved party—guests, group leaders, and hotels—while also providing clear instructions for the next steps on how to cancel hotel rooms.
This challenging experience underscored the necessity for a streamlined solution, inspiring the creation of “InstantCancel!”
Q: How did this experience shape the development of InstantCancel!?
We realized the urgent need for a more efficient method to promptly inform all stakeholders and offer clear guidance during unexpected event cancellations.
Our primary goal was to ensure alignment among all parties involved, followed by automating the notification process to ensure timely and precise information reaches every guest in the event of a cancellation. Book Your Blocks approach aims to expedite cancellations and minimize disruptions. By taking proactive measures, we aim to prevent penalties for families as much as possible.
Book Your Block offers the leading solution with concise cancellation instructions, significantly reducing stress for all stakeholders. We can seamlessly communicate with hundreds of hotels, group leaders, and thousands of guests within minutes of notification, and our technology is designed to scale efficiently.
Q: How does “InstantCancel!” benefit guests, group leaders and hotels?
We send cancellation instructions immediately to guests, as timely action is crucial due to booking policy terms. Prompt communication with guests ensures clarity and minimizes confusion.
It is imperative that the group leaders are also aligned with the protocol. So “InstantCancel!” also communicates the cancellation notice to them too.
Group leaders' awareness is key, as they need to reinforce to their members the importance of canceling as soon as possible.
It is also crucial for hotels to be promptly informed about an event cancellation. This enables them to make efforts to re-sell the rooms. Proactive communication not only prevents confusion when guests reach out to the hotel but also with early notice, hotels are more inclined to waive fees and penalties, as they have had more time to re-sell their rooms.
Q: Is there anything we can do to avoid penalties for cancellations?
It’s important to understand that every hotel and event is unique, and so each cancellation will be handled individually.
At Book Your Block, we follow a cancellation protocol where we contact hotel partners to request waivers on any penalties imposed on guests. Many hotels collaborate with us and waive the 1-night stay penalty. However, hotels retain the right to enforce their terms and conditions.
Guests stand a better chance of having this penalty waived if hotels have enough notice to resell the rooms. Therefore, the priority is to cancel and inform the hotels as soon as possible. Rightholders can assist in this process by giving official notice as soon as they know.
To provide additional peace of mind, we offer travel insurance at the time of booking. This insurance can cover various unforeseen circumstances that might lead to a cancellation, such as illness, emergencies, or other unexpected events. This option adds an extra layer of protection, making the booking process more secure.
Guests also stand a better chance of avoiding penalties if they have booked within the group block rather than through direct booking, as we have developed relationships with our hotel partners, meaning they are more likely to work with us on a resolution.
We are excited about this feature and hope that you are too! Schedule a call using the button below if you are interested in finding out more about how we offer a fully managed event housing solution…