The Home Run For Lodging Solutions
Book Your Block is transforming how youth sports event organizers handle accommodations with our fully managed event lodging solution. By integrating cutting-edge technology with top-tier hospitality services, we ensure an outstanding experience for both organizers and attendees.
The current landscape of youth baseball is exceptionally dynamic. To help capitalize on this opportunity, Book Your Block provides complimentary services that exceed existing options for baseball tournament lodging. Our pioneering hotel sourcing platform is widely acknowledged as the industry leader, introducing groundbreaking solutions that significantly expand our clients' hotel partnerships and bookings. Typically, our clients achieve a remarkable 300% increase in annual lodging revenue within two years of joining us, underscoring our unmatched proficiency in driving success for youth sports events.
The Book Your Block Advantage
Communications Platform
Book Your Block employs a custom-built CRM system that delivers personalized communications at scale to team leaders, providing easy access to lodging options for participants and their families.
Stay-To-Play
By using the intelligent data gathered, our platform monitors teams in the lodging cycle, supplying real-time information that enables Stay-To-Play policy monitoring and early identification of potential violating teams.
Weekly Violator
Book Your Block sends an exclusive 'Weekly Violator' report that provides valuable insights into teams not complying with the Stay-To-Play policy. This report identifies which teams are violating the lodging policy and allows you to take action to follow up with the group leader and encourage them to book. Our capability to monitor teams across all your events and collaborate with you to steer teams into room blocks significantly boosts room revenues, ensures full utilization of allocated hotel room blocks, and enhances prospects for grant funding from the community.
Exemptions
Book Your Block understands that there are circumstances where you may want to exempt a team from the policy. We’ve implemented a turnkey solution via our online exemption request form. You can submit the form in a matter of minutes, and it is immediately sent to the tournament director for review.
In the event of an unexpected tournament cancellation, we have the technology to seamlessly communicate with hundreds of hotels, group leaders, and thousands of guests within minutes of official notification.
With the click of a button, our technology instantly sends cancellation instructions to all parties. This approach enhances hotel relationships by providing them with time to reallocate rooms, thereby minimizing disruptions and reducing the likelihood of guest penalties through prompt cancellations. This ensures a smoother tournament experience for all involved.
Scheduling Reports
Our Scheduling report provides a comprehensive overview of each team's booked nights, enabling you to schedule games around their check-in dates. This ensures a seamless team experience while protecting your revenue from potential hotel booking cancellations or modifications. By integrating our scheduling report into your planning process, you can optimize event management, avoid last-minute lodging adjustments by teams, and maximize lodging rebates
Success Story
A recent case highlighting the firm's baseball efficiency involved Sports At The Beach, a venue in Delaware, which faced housing issues for 32 seasonal events from March to November. After unsuccessful attempts to manage housing with another provider and independently, the organizer turned to Book Your Block. We impressed local hotels with face-to-face meetings, highlighting the business potential and demonstrating our booking system and communication initiatives. Consequently, the company secured contracts with 32 hotels, a substantial increase from their previous 4 hotel partners, offering over 30,000 room nights. Sports At The Beach’s 2024 bookings have already surpassed the entire previous season's numbers, exceeding six figures in hotel revenue.
Pete Townsend, Owner-Managing Partner at Sports At The Beach, noted, 'When Book Your Block presented its communication initiatives to the hotel community, we received a substantial increase in room inventory.' This case illustrates the significant success we bring to baseball venues.
We are excited about the future and hope that you are too! Schedule a call using the button below if you are interested in finding out more about how we offer a fully managed event housing solution…
